Mera Hisab
How to make a delivery challan
- Enter your business details once. If you are registered under GST, tick the box and enter your GSTIN.
- Choose the purpose: supply with the invoice to follow, job work, sale on approval, repair or return, branch transfer, or other.
- Add the vehicle number and the transporter or driver, if the goods go by vehicle.
- Fill in the consignee (the person receiving the goods), their address and, for GST, the destination state.
- Add the items with quantity and unit. Rates are optional: leave them empty for a challan of quantities only, or fill them in to show the value (and GST, if you are registered).
- Download the PDF, print it and get it signed by the receiver.
When is a delivery challan used?
A delivery challan goes with goods that move without a tax invoice, or before the invoice is made. Common cases:
- Job work: sending material to a job worker for cutting, stitching, polishing and so on
- Sale on approval: goods sent to a customer who may keep or return them; the invoice is made once they decide
- Repair or return: sending a machine for repair, or returning goods
- Branch or stock transfer: moving goods between your own shops or godowns
- Supply where the invoice follows, for example when the exact quantity is known only on delivery
What GST rule 55 asks a challan to show
- A serial number of up to 16 characters and the date
- Name, address and GSTIN of the sender (consignor)
- Name, address and GSTIN (if registered) of the receiver (consignee)
- HSN code, description and quantity of the goods
- Taxable value, and the tax rate and amount where the goods move for a supply
- The place of supply for goods going to another state
- A signature
The rules say to make three copies: the original for the consignee, the duplicate for the transporter and the triplicate for you. Print the PDF three times.
E-way bill
If the goods are worth more than ₹50,000, an e-way bill is usually needed as well, including for job work. This tool does not make e-way bills; generate them on the government e-way bill portal and write the e-way bill number in the notes.
Frequently asked questions
Is a delivery challan the same as an invoice?
No. A challan records that goods were sent; it is not a bill and no GST is collected on it. When the goods are sold, you issue a tax invoice, for example with the invoice maker.
Do I have to fill in the rates?
No. For a simple challan of quantities, leave the rates empty and the PDF shows only the items and quantities. Fill them in when the value must be shown, as GST rules ask when goods move for a supply.
Why does the challan have a receiver's signature?
The signed copy is your proof that the goods reached the consignee in good condition. Keep it with your records.
Where are my challans saved?
Only on this device, under "Saved challans". Nothing is uploaded. Download a backup regularly.
Can I make the challan in Marathi or Hindi?
Yes. Switch the page language at the top: the PDF headings follow it. Item names are printed exactly as you type them.